Invoice Guru

About Invoice Guru

Imagine finishing a long day on a job site, your tools packed away, and the last thing you want to do is head back to the office to wrestle with clunky desktop software just to send an invoice. This was the daily reality for the founder, a tradesperson who saw a gap in the market. Invoice Guru was born from the muddy boots and calloused hands of that experience. It's not another accounting tool designed for a desk; it's a mobile-first invoicing companion built from the ground up for the unique rhythm of trade and service work. It’s for the electrician in a client's loft, the painter between coats, and the plumber under a sink who needs to create, send, and track a professional invoice in seconds, right from their phone. The core mission is to turn administrative headache into effortless efficiency. By focusing on speed, real-world automation like AI receipt scanning and bank payment matching, and a deep commitment to compliance with regulations like UK MTD, Invoice Guru empowers small business owners to get paid faster, stay organised effortlessly, and focus on what they do best—their craft.

Features of Invoice Guru

Mobile-First Instant Invoice Creation

Designed for on-the-go creation, this feature lets you generate a professional, HMRC-compliant invoice in under 60 seconds directly from your smartphone. Simply enter client details and items; the app automatically adds your logo, VAT, terms, and due dates. It eliminates the need for manual Word or Excel templates, ensuring you can invoice the moment the job is done, not hours later.

AI-Powered OCR Receipt Scanner

Turn paper clutter into digital order with a snap. Using AI recognition, you can photograph any receipt, and Invoice Guru will instantly read and extract key details like supplier, date, amount, and VAT. It automatically creates a clean expense entry, saving you from manual data entry and making end-of-month reporting and tax preparation a seamless process.

Smart Bank Integration & Payment Tracking

Connect your business bank account securely to automate the most tedious part of bookkeeping: reconciliation. The app automatically matches incoming bank transactions with your unpaid invoices. You get a real-time, crystal-clear view of who has paid, what’s overdue, and what might need a friendly reminder, all without manually checking statements.

Compliance-Ready for UK MTD & EU Regulations

Built with the future in mind, Invoice Guru is designed to adapt to evolving tax regulations. It prepares you for Making Tax Digital (MTD) in the UK and systems like Poland’s KSeF, using compliant templates and structures. This means you can run your business with confidence, knowing your invoicing tool won’t become obsolete when new rules come into effect.

Use Cases of Invoice Guru

The On-Site Tradesperson Closing a Job

A plumber completes an emergency repair. Before leaving the customer's home, they open the app, select the client, add the service and parts, and tap send. The professional invoice lands in the client’s email instantly. This immediate action accelerates payment, improves cash flow, and leaves a professional impression, all before the next job call comes in.

The Small Business Owner Managing Expenses

A freelance graphic designer collects receipts from coffee meetings, software subscriptions, and hardware purchases throughout the month. Instead of a dreaded weekend of sorting receipts, they use the OCR scanner to digitise everything on the go. Come tax season, all expenses are neatly categorised and ready for their accountant, saving hours of administrative work.

The Sole Trader Tracking Payments and Cash Flow

A self-employed cleaner with multiple weekly clients uses the bank integration feature. As payments arrive, the app automatically marks invoices as paid. They can open the app any time to see their exact financial position—which clients are prompt, which are late, and their upcoming income—without ever logging into online banking or updating a spreadsheet manually.

The Growing Service Business Expanding Internationally

A UK-based building contractor starts taking on projects in Ireland and Poland. Using Invoice Guru’s multi-currency and multi-language support, they can create invoices in Euros or Zloty, with local date formats and language options. This professional approach removes barriers, builds trust with international clients, and simplifies cross-border accounting.

Frequently Asked Questions

Is Invoice Guru compliant with HMRC's Making Tax Digital (MTD) rules?

Yes, Invoice Guru is built with UK MTD compliance as a core principle. It uses HMRC-compliant invoice templates and is being developed as fully approved MTD-compliant software. The system is designed to ensure you can meet all current and upcoming digital tax filing requirements directly through the app, giving you peace of mind.

How does the bank integration and payment matching work?

You can securely connect your business bank account via open banking. Once connected, Invoice Guru automatically imports your transactions. Its smart engine then matches these incoming payments to the corresponding unpaid invoices in your account, updating their status to "paid" automatically. This eliminates manual reconciliation and gives you a real-time view of your finances.

Can I use Invoice Guru on a desktop computer or is it only mobile?

While Invoice Guru is proudly mobile-first, optimised for the on-site workflow of tradespeople, it is also accessible via web browser on your desktop or laptop. This gives you the flexibility to manage your business on any device, whether you're creating a quick invoice from your phone or reviewing reports at your desk.

What happens after the free trial period ends?

After your free trial (currently a 10-day or 1-month early access offer), you will need to choose a subscription plan to continue using Invoice Guru's full features. The pricing is designed to be affordable for small businesses and sole traders. You can upgrade seamlessly within the app, and no charges are applied until your trial is complete.