Dokta vs Invoice Guru

Instant AI Document Analysis

At the heart of Dokta is its powerful AI engine, powered by Claude from Anthropic. Within 60 seconds of uploading a photo, scan, or PDF, it performs automatic OCR reading, classifies the document type (invoice, quote, contract), and extracts critical data like amounts, due dates, and client details. This eliminates manual data entry, ensuring accuracy and saving you hours of tedious work every week.

Automated Invoicing & Quote Management

Dokta streamlines your entire billing workflow. Create professional invoices and quotes in just a few clicks. For freelancers on day-rate contracts, it can even automate monthly invoicing. A standout feature is the online quote acceptance; send a quote with a link for clients to approve, and convert it to an invoice with a single click, seamlessly moving from proposal to payment.

Real-Time Cash Flow Dashboard

Gain instant clarity on your financial health. Dokta’s dashboard provides a real-time overview of your invoiced revenue, collected cash, outstanding payments, and VAT. With a visual 12-month graph, you can track trends, forecast earnings, and make informed business decisions without ever opening a separate accounting spreadsheet.

Anomaly Detection & Client Intelligence

Dokta acts as your vigilant guardian. Its AI proactively detects anomalies in your documents, such as changed IBAN numbers, duplicate invoices, inconsistent VAT, or missing numbering. Furthermore, it automatically enriches contact details using SIRET numbers and provides payment scoring for clients and suppliers, building a smart, historical database of every business relationship.

Instant Invoice Creation

With Invoice Guru, creating an invoice is a breeze. Users can input client details and item descriptions in seconds, enabling them to send professional invoices with just a few taps. The platform also allows customization with logos, payment terms, and due dates automatically filled in.

Automatic Invoice Numbering

Say goodbye to manual numbering. Invoice Guru automatically assigns invoice numbers and dates based on your fiscal year settings, ensuring that all invoices are correctly organized and compliant with accounting principles.

OCR Receipt Scanner (AI)

This innovative feature uses artificial intelligence to simplify expense tracking. Users can take a photo of their receipts, and the AI will extract all necessary details, eliminating the need for tedious manual data entry and ensuring accurate record-keeping.

Smart Payment Tracking

Invoice Guru takes the hassle out of tracking payments. It automatically matches incoming bank transactions with unpaid invoices, providing users with real-time updates on which clients have paid and which invoices are still outstanding.

The Freelance Developer or IT Consultant

For the freelance developer managing time-based contracts, Dokta is a game-changer. Set up a recurring day-rate contract once, and Dokta automatically generates and sends invoices monthly. It tracks payments and sends polite, professional reminders for late payers. This allows the developer to focus entirely on coding, confident that their cash flow is managed automatically and reliably.

The Creative Project Freelancer (Designer, Photographer)

Managing the project lifecycle from quote to final payment is seamless with Dokta. A graphic designer can create a quote, send it for online client acceptance, and with one click, turn the approved quote into a formal invoice. The platform tracks the project’s payment status and manages deadlines, ensuring creatives spend more time designing and less time on administrative follow-ups.

The Auto-Entrepreneur / Micro-Entrepreneur

Simplicity and compliance are key for auto-entrepreneurs. Dokta ensures all invoices are compliant, tracks collections against the URSSAF income ceiling, and sends alerts for contribution deadlines. It provides a straightforward, stress-free way to manage documentation and cash flow without the complexity of traditional accounting software, perfect for those just starting out.

The Growing Small Business (SMB)

For a small retail shop or service-based SMB, Dokta centralizes all document management. It handles incoming supplier invoices, outgoing customer quotes, and contracts. The real-time cash flow dashboard gives the owner an immediate snapshot of the business's financial standing, while automated payment reminders help maintain healthy cash flow, supporting sustainable growth.

On-Site Invoicing for Electricians

Imagine an electrician finishing up a job in a client's loft. With Invoice Guru, they can create and send an invoice in less than a minute while still on-site, ensuring they get paid promptly without returning to the office.

Quick Invoicing for Painters

A painter can seamlessly generate an invoice between coats of paint, capturing their work's details while still engaging with their clients. This instant invoicing capability helps maintain cash flow and client satisfaction.

Efficient Plumbing Billing

For plumbers working in tight spaces, Invoice Guru allows them to generate professional invoices directly from their mobile devices. They can send invoices immediately after the job is completed, reducing delays in payment.

Hassle-Free Expense Management for Contractors

Contractors often deal with numerous receipts. With Invoice Guru's OCR receipt scanner, they can simply snap a photo of their receipts, and the software will automatically log expenses, saving time and ensuring accuracy.

Imagine a Sunday evening, the last light fading, and you're hunched over a spreadsheet, chasing down unpaid invoices and trying to remember which contract expires next week. This was the reality for countless freelancers and small business owners—until Dokta arrived. Dokta is your AI-powered business partner, designed to liberate you from the administrative grind. It’s a document management platform that thinks for you. Simply drop any document—an invoice, a quote, a contract—and in under 60 seconds, Dokta’s AI engine reads, classifies, and extracts the key data. It doesn't just stop at analysis; it manages the entire document lifecycle. From creating professional invoices and quotes to tracking payments, automating reminders, managing contract deadlines, and even generating tasks, Dokta turns your documents into actionable intelligence. It builds your client database automatically, gives you a real-time view of your cash flow, and exports everything neatly for your accountant. Built with the needs of freelancers, solo entrepreneurs, auto-entrepreneurs, and SMBs in mind, Dokta is more than a tool; it's the end of lost files, missed deadlines, and wasted weekends. Your business deserves to run smoothly, with you focused on your craft, not your paperwork.

Invoice Guru is a revolutionary mobile-first invoicing software designed specifically for tradespeople and service providers who need a fast, efficient way to manage their invoicing on the go. Born from the experiences of a tradesperson, this tool addresses the challenges of traditional desktop invoicing that often feels cumbersome and time-consuming after a long day at work. With Invoice Guru, users can create professional invoices in just 60 seconds directly from their smartphones, ensuring they can focus on their craft rather than administrative headaches. The platform integrates advanced features like AI receipt scanning, automatic payment tracking, and compliance with HMRC regulations, providing small business owners the confidence to manage their finances while staying organized effortlessly. Ultimately, Invoice Guru empowers users to get paid faster and streamline their invoicing process, allowing them to concentrate on what they do best.

How does Dokta ensure the security of my documents?

Dokta takes security and privacy very seriously. All data is 100% GDPR compliant and hosted on secure AWS servers located in Paris, Europe. Documents and data are protected with AES-256 encryption, the same standard used by banks. You retain full ownership of your data at all times.

What happens if I exceed my monthly document limit?

Your plan includes a set number of documents you can process each month. If you exceed this limit, you will be notified and given the option to upgrade your plan to one with a higher document allowance to continue using the service without interruption.

Can I try Dokta before committing to a paid plan?

Absolutely. Dokta offers a free Discovery tier that allows you to process up to 15 documents per month at no cost and without requiring a credit card. This is a great way to experience the core AI analysis and features firsthand. Paid plans also come with a 14-day free trial.

Does Dokta integrate with other software like accounting tools?

Currently, Dokta focuses on being a powerful, all-in-one hub for your document management. While it does not have direct live integrations with other accounting software, it provides a key feature: the ability to export all your financial data to a standardized CSV file, which can be easily imported into any accounting software your accountant uses.

How does Invoice Guru ensure HMRC compliance?

Invoice Guru is designed with UK tradespeople in mind, ensuring that all invoices are compliant with HMRC regulations, including Making Tax Digital (MTD) requirements, so users can focus on their work without worrying about compliance issues.

Can I use Invoice Guru for international transactions?

Yes! Invoice Guru supports multiple currencies and languages, making it suitable for international business transactions. Users can easily create invoices tailored to different markets.

Is there a free trial available?

Absolutely! Invoice Guru offers a 10-day free trial, allowing users to explore all features without any commitments. Users can also access a free plan with limited features to get started.

What types of payment integrations does Invoice Guru support?

Invoice Guru supports various payment methods, including bank transfers, PayPal, and Stripe. This flexibility ensures that users can receive payments through their preferred channels, making it easier for clients to pay.

Dokta is an AI-powered document management platform designed to automate the administrative workload for freelancers, solo entrepreneurs, and small businesses. It belongs to the category of smart business tools that handle everything from invoicing and contract management to payment tracking and deadline reminders, all through intelligent automation. Users often explore alternatives for various reasons. Perhaps their business has outgrown a plan's document limits, or they require integrations with other specific software platforms. Others might be evaluating different pricing structures or seeking a tool with a stronger focus on a particular function, like advanced accounting or project management. When considering other options, it's wise to look beyond just price. Evaluate the core automation capabilities, how seamlessly it fits into your existing workflow, and the quality of data extraction. Security and data residency are also critical, especially for handling sensitive client information. The right tool should feel like a natural extension of your business, reducing friction, not adding to it.

Invoice Guru is a mobile-first invoicing tool designed specifically for tradespeople in the UK, enabling them to create compliant invoices on-site in seconds. It caters to professionals who need a quick and efficient way to manage their invoicing without the hassle of traditional desktop software. Users often seek alternatives to Invoice Guru for various reasons such as pricing, features that better suit their specific needs, or compatibility with other platforms they may be using. When looking for an alternative, it’s essential to consider factors like ease of use, the ability to generate compliant invoices quickly, mobile access, and any additional features that streamline bookkeeping processes. Understanding your unique workflow and requirements will help you find the right tool that complements your trade and enhances your efficiency.