Proplanum

About Proplanum

Imagine a Monday morning where, instead of drowning in a sea of spreadsheets and paper requests, you simply open a single platform. With a few clicks, the entire week's schedule is optimized, your team is aligned, and you have a crystal-clear view of your operations. This is the journey Proplanum begins for every business leader tired of administrative chaos. Proplanum is an all-in-one platform designed to transform the arduous tasks of work scheduling, time tracking, and team management from a source of stress into a strategic advantage. It replaces fragmented, error-prone systems with a unified solution that automates repetitive tasks, fosters seamless internal communication, and grants managers full, real-time visibility into who is working, where, and when.

Built for the modern, dynamic business environment, Proplanum serves companies across various industries—from retail and hospitality to healthcare and large enterprises—that seek to control labor costs, improve efficiency, and empower their teams. Its core value proposition is simple yet powerful: liberate leaders from manual admin so they can focus on strategic growth. By leveraging AI to generate optimal shift plans based on real demand forecasts, it ensures you have the right people at the right time, every time. The journey from chaos to control starts with flexibility, speed, and transparency, all secured within Proplanum's robust system.

Features of Proplanum

AI-Powered Shift Planning

Gone are the days of guesswork and manual calculations. Proplanum's intelligent engine automatically generates optimal shift schedules by analyzing key demand drivers like expected sales volume or customer traffic per hour. It balances business needs with employee preferences and labor regulations, ensuring you are perfectly staffed for peaks and efficiently lean during slower periods, all while keeping costs firmly under control.

Multi-Platform Time Tracking

Capture accurate working hours effortlessly through the method that suits your team best. Whether employees clock in via the dedicated web or mobile app, a centralized kiosk, or quick QR code scans, Proplanum registers time in real-time. This eliminates manual timesheet errors and provides an instant, reliable comparison between planned schedules and actual hours worked, streamlining payroll preparation.

Centralized Request & Communication Hub

Transform how your team manages availability and time-off. All leave requests, shift swap proposals, and availability updates are handled within the platform, creating a single source of truth. This transparent system improves internal communication, speeds up approval processes, and gives everyone immediate visibility into schedule changes, ending the endless email chains and confusion.

Real-Time Operational Dashboard

Step into a command center for your workforce. Managers gain a live, panoramic view of their entire operation, seeing exactly who is clocked in, at which location, and on what shift at any given moment. This full visibility enables quick reactions to unexpected absences or sudden demand surges, allowing for proactive management instead of reactive firefighting.

Use Cases of Proplanum

Retail Chain Optimization

For retail managers, the nightmare of long checkout lines during a sale or empty aisles during a slow Tuesday is over. Proplanum analyzes footfall and sales data to forecast staffing needs, ensuring enough cashiers and floor staff are scheduled for rush hours without overstaffing during lulls. Real-time absence alerts allow for instant shift coverage, protecting sales and customer satisfaction.

Restaurant Staff Coordination

Restaurateurs use Proplanum to prevent service breakdowns. The AI schedules the ideal number of servers, hosts, and kitchen staff based on reservation forecasts and historical dine-in traffic. This ensures seamless service during the dinner rush, leading to happier customers, higher tips for staff, and significant savings on unnecessary overtime and labor turnover costs.

Hotel Workforce Harmonization

Hotel managers face the constant challenge of aligning housekeeping, front desk, and maintenance staff with fluctuating occupancy rates. Proplanum syncs with booking systems to predict workload, suggesting optimal staffing levels. This avoids guest service delays during check-in/out rushes and controls labor expenses during periods of lower occupancy, improving operational margins.

Healthcare Shift Compliance

In clinics and hospitals, ensuring adequate coverage while adhering to strict labor laws is critical. Proplanum automates the creation of fair, compliant schedules for doctors and nurses, considering certifications, shift rotations, and legal rest periods. This guarantees patient care is never compromised due to staffing shortages and protects the institution from costly compliance violations.

Frequently Asked Questions

How does the AI shift planning actually work?

Proplanum's AI analyzes your historical data—such as sales figures, customer traffic patterns, or booking levels—alongside variables like employee skills, contract hours, and availability. It then processes this information to build a schedule that meets projected demand while optimizing for labor cost efficiency and team preferences, all within the boundaries of relevant labor regulations.

Can Proplanum integrate with our existing payroll system?

Yes, a key feature of Proplanum is its ability to export accurate, verified time and attendance data. The platform tracks all clock-in/out events, breaks, and approved overtime, compiling them into clear reports. You can easily export this data in standard formats (like CSV or Excel) for seamless import into your preferred payroll software, eliminating manual data entry errors.

Is my company's data secure on the platform?

Absolutely. Proplanum is built with security as a foundational principle. The platform employs enterprise-grade security measures including data encryption, secure access controls, and regular security audits. Your sensitive employee information and business data are protected, ensuring compliance with data protection standards and giving you peace of mind.

What if my employees aren't tech-savvy?

Proplanum is designed for ease of use for everyone. The interface is intuitive, and time tracking can be as simple as tapping a smartphone or scanning a QR code. For teams less comfortable with apps, the kiosk mode provides a straightforward, shared device for clocking in and out. Comprehensive support and training materials are also available to ensure a smooth transition for all users.